Pool / Aquatic Facilities

Payments & Fees

• All fees are to be paid on or before the commencement of the booking unless otherwise arranged.
• Invoicing is only available with approval from Centre managements and may require issuing of an order number from the hirer.
• Bookings with invoice approval must be paid within 14 days of the invoice.
• Payments not received by the due date(s) may result in cancellation of booking.

Deposit

• Substantial bookings or events may require a deposit prior to approval of booking. Refund of deposits is at the discretion of management.

Amendments

• Any requested changes to your booking must be submitted in writing via email to swsc@bunbury.wa.gov.au for confirmation.

Cancellations

• Any cancellations must be received in writing and may incur a fee as outlined below:
  • Cancellation of your booking more than 7 days prior to the booking: no charge
  • Cancellation of your booking less than 7 days prior to the booking: 100% of total booking fee

General Terms & Conditions

• Bookings will only be accepted if submitted and signed on a Venue Booking Request Form prior to the commencement of hire.
• The South West Sports Centre reserves the right to cancel bookings providing notice is giving in writing at least 30 days prior to the booking start date.
• Management reserves the right to use the facility, should it be required for a special purpose or one off events providing the request is made in writing at least 60 days prior to the booking start date.
• All areas used must be left in a clean and tidy condition. Should the Centre require additional cleaning (above that which is normally done) as a result of your use of the facilities, the hirer will be invoiced for these additional costs.
• Cleaning time by the hirer must be included in the total venue hire period
• The hirer shall not permit the consumption of any alcoholic beverage during the currency of the hirer’s booking without the written approval of the Centre Manager. The Centre Manager will only provide written consent in the State liquor regulations can be satisfied.
• The hirer will not sublet any part of the Centre without prior written approval from the Centre Manager.
• The hirer is required to vacate the Centre at the expiration of the time specified on the booking form. Failure to do so will result in additional costs being invoiced to the hirer. Continued and persistent breaches of agreed hire times may result in termination of the booking at the Centre Managers discretion.
• The hirer will take all reasonable steps to ensure the safety of participants and spectators using the facility during the hire period.
• The facilities will be fully supervised by the hirer or staff of the hirer to ensure order and decent behaviour.
• The hirer is responsible for the cost of any damages incurred by dependent guests/children who willfully or neglectfully cause such damage.
• Any damage discovered prior to booking, please report to Reception as this will ensure your organisation will not be held responsible
• In the event of an emergency evacuation signal sounding through the PA system, assemble hirers group together and await staff instructions
• The South West Sports Centre is a Watch around Water aquatic centre. This is an initiative from the Royal Life Saving Society of WA which aims to encourage parents/guardians to be responsible for child supervision:
  • Children under 13 years must be accompanied and supervised by a parent/guardian at all times who is over 16 years of age
  • Children under 5 years must be accompanied and directly supervised within arms reach of an adult at all times.
  • All children under 4 years of age are required to wear a swim nappy at all times when in the pool.

  Large Group Bookings (Over 50 Patrons Under 18)

  • For any booking involving more than 50 patrons under the age of 18, additional supervision requirements apply.
  • Children under the age of 18 must be accompanied by active adult volunteers at a ratio of 1 adult volunteer for every 25 children.
  • It is the responsibility of the booking party to ensure that these supervision requirements are met at all times during the event.
  • Failure to comply with these conditions may result in cancellation of the booking or removal from the premises.